May 2019 Minutes

Print
Press Enter to show all options, press Tab go to next option

Regular Meeting of the Council Members of the City of Nixa, Missouri

Nixa City Hall                                                                                           May 13, 2019 7:00 p.m.

The regular monthly meeting of the Nixa City Council was called to order by Mayor Brian Steele. Matt Barker, Justin Orf, Jimmy Ledbetter Jr., Aron Peterson, Darlene Graham and Scott Perryman were present.

The pledge of allegiance was given.

Visitors:

Chris Russell, Nixa Chamber of Commerce Director presented a map of the Sucker Day festival. The opening ceremony will be given by Mayor Brian Steele beginning at 11:30 a.m. Saturday May 18th. Russell is hoping the festival is a success this year. This is the first (1st) year the Chamber has taken over the planning of the Sucker Day festival.

Bid Award:

Matt Crouse Parks and Recreation Director explained the bid award for the basketball and tennis courts resurfacing at Rotary Park. The original bid was for the work to resurface the courts. The guidelines were under direction of the United States Tennis Association (USTA) grant program. Upon review it was determined the courts wouldn’t qualify for the grant because of the court obstruction clearances and USTA guidelines. There will be an additional fee of $5325.00 to add the basketball court to the bid. An addition to the bid for Pickle Ball lines to be added to the courts will add an additional $350.00 per court. The total for the project will be $28,775.00. Ledbetter made a motion to award the Tennis/Basketball Resurfacing Project to Gerald Perry Tennis Company with Peterson seconding and all Council members voting aye.

Ordinances:

Bills #2019-051

Authorizing the Mayor to Enter Into an Interagency Agreement by and between the City of Nixa and the Combined Ozarks Multi-Jurisdictional Enforcement Team (COMET) was presented. Barker made a motion to approve Bill #2019-051 on first reading and pass to second with Perryman seconding. Police Chief, Joe Campbell indicated this is an updated agreement required by the COMET task force for mutual aid due to Campbell being appointed the new Chief of Police. Campbell is requesting permission to sign the updated agreement and continue the participation with COMET. Mayor Steele opened the public hearing for comments, no comments were made and the hearing was closed. Mayor Steele called for a motion and all Council members voted aye. Bill #2019-051 was presented for final reading. Ledbetter made a motion to approve Bill #2019-051 on final reading and pass into law with Peterson seconding and Ledbetter, Peterson, Graham, Perryman, Barker and Orf voting aye on roll call vote.

Orf recused himself due to conflict of interest prior to the reading of Bill #2019-052.

Bill #2019-052

Authorizing the Mayor to Sign a Contract for Professional Engineering Services with CJW Transportation Consultants, LLC for the North Nicholas Sidewalk Improvement Project was presented. Ledbetter made a motion to approve Bill #2019-052 on first reading and pass to second with Barker seconding. Travis Cossey, Planning and Development Director explained the contract. The contact would allow the design of the sidewalk improvements on Nicholas Road. The funding was made possible by the Federal Highway Administration. The grant is an 80/20 split, the City will be responsible for 20% of the costs of sidewalks. MoDOT will be responsible for the federal funding of the project. Mayor Steele opened the public hearing for comments, no comments were made and the hearing was closed. Mayor Steele called for a motion and all Council members voted aye. Bill #2019-052 was presented for final reading. Ledbetter Jr made a motion to approve Bill #2019-052 on final reading and pass into law with Perryman seconding and Peterson, Graham, Perryman, Barker, and Ledbetter voting aye on roll call vote. Orf returned to the meeting.

Mayor Steele recused himself due to conflict of interest prior to the reading of Bill #2019-053.

Bill #2019-053

Creating Chapter 23-Revitilization Programs, Section 23-1 Downtown Revitalization Program was presented. Orf made a motion to approve Bill #2019-053 on first reading and pass to second with Barker seconding. Cossey explained the proposed regulations involved in the grant program. The grant will be a 1/1 matching grant for outside facade improvements. The goal is to encourage business owners to invest in their properties to create a visual pleasing look to the downtown area. Mayor Pro-Tem Ledbetter opened the public hearing for comments. Shannon Marsden, 916 Wesley asked if taxpayers are funding these grants. Chris Russell, Chamber of Commerce Director wants all businesses to feel included, because limiting the grants to a certain area will show favoritism. Mayor Pro-Tem Ledbetter closed the public hearing for comments. Zac Marsden, 916 Wesley asked if the businesses in downtown would able to afford this. Bill #2019-053 was presented for final reading. No motion was made and Bill #2019-053 died on the floor. Mayor Steele returned to the meeting.

Bill #2019-054

Authorizing the Mayor to Allocate $15,000.00 from the Economic Development Committed Fund to the Grant Disbursement Line Item was presented. Barker made a motion to remove Bill #2019-054 from the agenda and postpone indefinitely with Graham seconding and Graham, Perryman, Barker, Orf, Ledbetter and Peterson voting aye on roll call vote.

Discussion Items:

Campbell explained the upcoming policies and procedure updates. As previously presented the policies needed to be updated. The policies and procedures will be brought back at the next meeting for council’s approval.

Mayor Steele reviewed the previous liaison assigned to the departments. According to seniority Council members chose who they wanted to be assigned to. All of the Council members decided to stay with their previously assigned liaisons for the upcoming year.

McCroskey Street Community Improvement District Director appointments was presented. Liles explained they will be appointed as successor directors for a four (4) term that will expire November 2023. Those nominated are Curtis Jared, Everlyn Reynolds and Tyler Creach. The Board of Directors currently consists of Curtis Jared, David Havens, Leigh Babbit-Bekebrede, and Tyler Creach.

Finance Director, Donna Swatzell reviewed the CAFR with Council. The report will be submitted to the Government Finance Officers Association. The City has been awarded the certificate of achievement for the past three (3) years and hopes this will be another year recognized for the financial reporting.

Public Works Director and Assistant City Administrator, Doug Colvin gave a brief overview of the standards for a small cell tower attachment. Penny Speak with Healy Law further explained the proposed ordinance. She is working with Nixa to become compliant with the FCC guidelines. 5G is the next step for wireless communications. Small cells help assist in areas where there are dead zones. The issue with small cell towers is the equipment. They can’t be larger than six (6) cubic feet. Regulations will have to be in place before they are installed. Nixa will not be governed by state statutes since the City owns its utility company but will need to comply with State and Federal laws. The placements will be limited to utility poles and street lights. An ordinance will be brought back later for approval.

Mayor and Council Member Reports:

Graham wanted to state that JTSD should keep their chickens on school property. They can’t give the chickens to the students to take home. Chickens are not allowed inside the city limits per ordinance.

Barker reminded staff about the upcoming career day at Summit Intermediate and wanted to thank city staff for allowing employees the time to participate.

Drew Douglas, Public Information Officer asked for volunteers to help at the City booth at Sucker Days.

Russell will be featured on Fox 5 to promote the upcoming Nixa Sucker Day Festival.

Mayor Steele reminded everyone about the upcoming Strategic Plan Review, as well as Ledbetter’s liaison report at the last June Council meeting.

Campbell shared news about Nixa being the fourteenth (14th) best city to live at in Missouri.

Executive Session:

At 8:35 p.m. Peterson made a motion to go into Executive Session pursuant to RSMo 610.021.2 Real Estate with Ledbetter seconding and Perryman, Barker, Orf, Ledbetter, Peterson and Graham voting aye on roll call vote.

Council returned to regular session at 9:10 p.m.

Adjourn:

At 9:11 p.m. Graham made a motion to adjourn with Barker seconding and all Council members voting aye.

 

 

 

Regular Meeting of the Council Members of the City of Nixa, Missouri

Nixa City Hall                                                                                       May 28, 2019 7:00 p.m.

The regular monthly meeting of the Nixa City Council was called to order by Mayor Brian Steele. Matt Barker, Justin Orf, Jimmy Ledbetter Jr., Aron Peterson, Darlene and Scott Perryman were present. Darlene Graham was absent.

The pledge of allegiance was given.

Consent Agenda:

Mayor Steele called for a motion on the Consent Agenda. Ledbetter made a motion to accept the consent agenda as presented, items a through c and approve. Peterson seconded the motion and Barker, Orf, Ledbetter, Peterson, and Perryman voting aye on roll call vote.

Visitors:

Mark Anderson, Downtown Revitalization Committee explained they have been approved by the Missouri Main Street Association. They have been awarded an affiliate grant. The grant is for $24,000.00. This is a 60/40 cost share grant. The process of completion could take (2) years to finish. The program will help guide the participants in bringing their visions to reality. Anderson is requesting a letter of intent for cost share from the City for $4,300.00. Liles stated this will need to be brought back later as an ordinance for approval.

Nixa Chamber of Commerce Director Chris Russell discussed the Nixa Sucker Day Festival. He reported thousands were in attendance. One of the memorable moments of the event was when the severe weather was approaching and the teamwork to get everyone to safety. This will be talked about for many years to come. The event had over seventy (70) vendors and eight (8) food trucks. There will be a recap meeting on Thursday May 30th at 1 p.m. to discuss this year and next year plans.

Service Award:

Mayor Steele recognized Chris Reece for ten (10) years of service with the Nixa Police Department. Deputy Chief Chad Tennis stated what a valuable employee Reece is. He is an asset to the department and has worked various positions throughout his service. Tennis stated that Reece has trained more officers than anyone else in the department.

Bid Award:

Public Works Director and Assistant City Administrator Doug Colvin explained the bid award for Water Tower #8. Staff received four (4) bids for the project with the low bid coming from Caldwell Tanks, Inc. Caldwell submitted a bid in the amount of $2,073,000.00. Staff recommends awarding the bid for the Water Tower #8 project to Caldwell Tanks, Inc. The project won’t be completed in 2019. Ledbetter Jr. made a motion to award the bid for the project to Caldwell Tanks, Inc. with Orf seconding and all Council Members voting aye.

Ordinances:

Bill #2019-055

Authorizing the Mayor to Sign a Contract with Gerald Perry Tennis Company for Resurfacing of the Tennis and Basketball Courts at Rotary Park was presented. Park and Recreation Director Matt Crouse explained the contract. The cost of the project is $28,775.00 that will be paid upon completion. The resurfacing will be for the tennis and basketball courts as well as adding pickle ball courts. Mayor Steele opened the public hearing for comments, no comments were made and the hearing was closed. Mayor Steele called for a vote on the motion and all Council Members voted aye. Bill #2019-055 was presented for final reading. Ledbetter made a motion to approve Bill #2019-055 and pass to second with Orf seconding and Orf, Lebdetter, Peterson, Perryman and Barker voting aye on roll call vote.

Mayor and Council Member Reports:

Barker wanted to extend a thank you to everyone who took time out to help with Career Day at Summit Intermediate. It was a success and the students enjoyed learning about the different jobs at the City.

Executive Session:

At 7:35 p.m. Peterson made a motion to move to executive session pursuant to RSMo 610.021.12 Contract Negotiation with Ledbetter Jr. seconding and Ledbetter Jr, Peterson, Perryman, Barker and Orf voting aye on roll call vote.

Council returned to regular session at 8:14 p.m.

Adjourn:

At 8:15 p.m. Ledbetter Jr. made a motion to adjourn with Orf seconding and all Council members voting aye.