Special Meeting of the Nixa City Council, Nixa Fire District, Nixa Chamber of Commerce and the Nixa School Board
Nixa Fire District, 711 N Main St. Nixa, MO 6:30 p.m. July 18, 2019
The quarterly joint meeting of the Nixa City Council, Nixa School Board, Nixa Fire Department, Christian County Commission, Show Me Christian County and Nixa Chamber was called to order by Nixa Fire District’s Chief Jon Trent. City Council members that were in attendance included Aron Peterson, Scott Perryman, Darlene Graham, and Jimmy Ledbetter, Jr. Also attending was Jimmy Liles, Cindy Robbins, Doug Colvin, Drew Douglas, Matt Crouse and Joe Campbell.
Trent welcomed everyone and thanked them for attending the meeting. Trent began the meeting by providing information to the group on the upcoming new training facility project, to be built on the north side of Station 1’s property. Trent explained the facility will be completed in phases; but when finished, will provide the ability to handle all training for the firefighters. Chief Trent also provided information on some of the community services the firefighters provide to the area. Chief Trent announced he will be retiring and asked for continued support for the department and staff. The Fire District Board is finalizing the role for the new chief and applicants will begin interviewing. Trent announced Athena Fitts will be promoted to Human Resources for the department.
Next up, Public Works Director and Assistant City Administrator Doug Colvin gave an update on transportation projects within the community. These projects included: MoDOT’s resurfacing of Highway 160, intersection improvements at Tracker, Northview and a future intersection improvement at South Street, and finally, information on Highway 14 improvements. Nixa’s Park and Recreation Director Matt Crouse presented the group information on an upcoming Park Master Plan project. Crouse said he will be asking Council to consider authorizing SWT Design, Inc. to do a complete Park Master Plan. Crouse explained the plan will obtain community input to see what the future needs are for the department. Survey and public meetings will be planned to help acquire the data needed to complete the plan. City Administrator Jimmy Liles announced the City Council retreat will be held tomorrow. The City has hired three (3) facilitators through the University of Missouri to identify the vision for Nixa’s future. The City of Nixa’s Strategic Plan (NCIP) will be held next year and this vision should help play into that strategic plan and city goals. Councilman Jimmy Ledbetter, Jr. announced he will be stepping down from Council effective July 22, 2019. Ledbetter stated he and his family are relocating to Florida to pursue his doctorate. All members of the group wished him well. After the announcement, Nixa’s Public Information Officer Drew Douglas gave a quick update on the census information.
Dr. Loden provided information on the upcoming Nixa School District projects including: secure entrances and LED retrofit. Loden announced the Back to School Bash will be held July 27th and school starts on August 13th.
Jason Massengale, Nixa Area Chamber of Commerce Board of Directors Chairman, provided information on the upcoming New Teacher luncheon on August 6th. Massengale also updated the group on upcoming events and the Chamber’s new resource campaign
Christian County Presiding Commissioner Ralph Phillips thanked the Nixa leaders for reaching out to him and including him in these meetings. Phillips is thankful and appreciative for the relationships and partnerships with the organizations. Phillips gave a brief overview of some of the County projects including: The Riverside Bridge, the County audit and the future Green and Hawkins bridge projects.
Andrea Sitzes, President and CEO of Show Christian County announced her organization will soon launch a business retention and expansion program to help with the needs of area businesses. Sitzes also introduced Miss Sarah Buxton the new marketing /administration support and project coordinator for Show Me Christian County.
Trent announced that Front Porch Friday’s will conclude in July and the group was told National Night Out will be held August 6th. With there being no further business, the meeting adjourned at 7:35 p.m.
Council Retreat of the Council Members of Nixa, Missouri
White River Conference Center, Springfield, MO July 19th, 2019 8:30 a.m.
The special/retreat meeting of Nixa Council Members was called to order by Mayor Pro-Tem Jimmy Ledbetter, Jr. Those in attendance were Council Members: Justin Orf, Jimmy Ledbetter, Jr., Aron Peterson and Scott Perryman. Mayor Brian Steele, Matt Barker and Darlene Graham were absent Also attending were Jimmy Liles, Doug Colvin, Matt Crouse, Cindy Robbins, Donna Swatzell, Travis Cossey, Joe Campbell, Drew Douglas and Amanda Hunsucker.
The pledge of allegiance was given.
Kendal Dingus was present for a portion of the retreat.
Jimmy Ledbetter thanked everyone for coming and stressed the importance of today’s meeting. Jimmy Liles also thanked everyone for taking the time to attend today’s retreat. Liles explained his goal for the day was for Council to set the vision for Nixa’s future. Liles said he will be leaning heavily on Council to use creative thinking to set Nixa’s vision and future goals. Liles said he believes the NCIP/Strategic Plan next year will benefit from having a clear vision moving forward.
Liles introduced the day’s highly-recommended facilitators: University of Missouri Community Development faculty Pat Curry and Sharon Gulick and University of Missouri Extension’s Pam Duitsman.
Darlene Graham joined the session at 9:00 a.m.
Mr. Curry started out by providing key demographic, social and economic statistics on Nixa. He also provided the results of the survey completed by staff and Council prior to the retreat. Curry stated that Nixa has rapid growth with great opportunities. Ms. Gulick provided a short overview of economic development including primary and secondary businesses. She gave a quick overview on the difference between the old and new way of doing economic development. Gulick reported that Community Economic Development is broken into three (3) areas: business development, workforce development and community development. Gulick recommended making business retention and expansion Nixa’s number one (1) priority. She suggested placing property information into LOIS for site locators to find locations for new businesses. She also suggested we increase information and outreach to home-based businesses.
At 10:12 a.m., Council took a short break. The session resumed at 10:34 a.m. After the break, Mayor Pro Tem Jimmy Ledbetter announced he will be stepping down after Monday night’s Council meeting. Council discussed the procedures and timeframe for finding a replacement for the vacant seat.
Gulick started the next session with a presentation and exercise on Strategic Doing. The group went through and identified Nixa’s hidden assets including physical, capital and knowledge. From there, the group identified strategic opportunities.
At 12:03 p.m., Council broke for lunch with the session resuming at 12:45 p.m. Jimmy Ledbetter and Kendal Dingus left the meeting at 12:53 p.m.
During the afternoon session, Council and staff identified their strategic priorities and after in-depth discussions, narrowed their priorities down to their top two (2) choices. From that, the group determined that creating a brand and identity for Nixa was their main priority. A detailed group exercise was held listing the characteristics and metrics for creating a brand and identity for Nixa. Upon completion of the exercise, discussion was held on rolling this project into next year’s Strategic Plan. The next NCIP Strategic Plan is scheduled for 2020. A very thorough discussion was held on a new hybrid strategic planning process presented by Matt Crouse and Drew Douglas.
The facilitators, Sharon and Pat finished up their presentation and recapped the day’s discussions. This information will be compiled, and a complete analysis will be provided for Council. This recap will be available for review at City Hall. Council and staff thanked Gulick, Curry and Duitsman for their presentations.
The group took a break at 2:32 p.m. and the session restarted at 2:56 p.m.
Liles held an in-depth discussion with Council and staff on funding sources and the potential need for a capital improvement project tax initiative for the April 2020 ballot. Liles discussed the option of a half (1/2)-cent and a one (1) cent tax, along with the option of a five (5) year or ten (10) year sunset date. Council and staff reviewed a listing of possible capital improvement projects that need funding for completion. Council deliberated on the topic by prioritizing needed projects and election dates. Liles asked for direction before moving forward with any further research. Council suggested getting better cost estimates together to further determine the needed funds for the top priority projects.
At 4:18 p.m., Graham made a motion to adjourn with Perryman seconding and all remaining Council members voting aye.
Regular Meeting of the Council Members of the City of Nixa, Missouri
Nixa City Hall July 22, 2019 7:00 p.m.
The regular monthly meeting of the Nixa City Council was called to order by Mayor Brian Steele. Matt Barker, Justin Orf, Jimmy Ledbetter Jr., Aron Peterson, Darlene Graham and Scott Perryman were present.
The pledge of allegiance was given
Mayor Steele called for a motion on the Consent Agenda. Ledbetter made a motion to accept the consent agenda as presented, items a through b. Graham seconded the motion and Orf, Ledbetter, Peterson, Graham, Perryman and Barker voting aye on roll call vote.
Matt Haynes with AT&T voiced his support to Council regarding the small cell ordinance. He stated that he was available for any assistance that was needed now or in the future.
Peterson made a motion to amend the agenda to postpone Bill #2019-073 until the next council meeting, remove the liaison report and move Bill #2019-069 after Bill #2019-072 with Orf seconding and all Council members voting aye.
Authorizing the Mayor to Sign a Contract with SWT Design, Inc. for Professional Landscape Architectural Services for the Park Master Plan was presented. Barker made a motion to approve Bill #2019-071 on first reading and pass to second with Peterson seconding. Park and Recreation Director Matt Crouse explained the review process for the RFQ’s. SWT has designed more than forty (40) park master plans since 2009. Staff recommends the bid award for Park Master Plan to SWT Design Inc. Mayor Steele opened the public hearing for comments, no comments were made and the hearing was closed. Mayor Steele called for a motion and all Council members voted aye. Bill #2019-071 was presented for final reading. Ledbetter made a motion to pass Bill #2019-071 into law with Barker seconding and Peterson, Graham, Perryman, Barker, Orf and Ledbetter voting aye on roll call vote.
Creating Chapter 24 Right of Way and Public Property and Establishing Certain Procedures and Requirements for the Use of the Right of Way and Public Property by Adopting Sections 24-1 Through 24-13 was presented. Ledbetter made a motion to approve Bill #2019-072 on first reading and pass to second with Peterson seconding. Public Works Director and Assistant City Administrator Doug Colvin explained the encroachment permit ordinance. The ordinance will set outline procedures and regulations for third (3) party utility that dig in the public Right of Way or City owned utility easements. The previous procedure allowed contractors to obtain a no cost permit allowing to dig in the right of ways or easements. The companies that obtained a permit enabled the City to contact the third parties regarding questions or complaints. The goal is to help eliminate the public safety hazards such as large open holes on roadways and sidewalks. This policy would give city staff the ability to enforce reasonable construction timeframes for projects. The application for encroachment as well as drawings, information will need to be provided as well as a one-hundred dollar ($100.00) review fee. Mayor Steele opened the public hearing for comments. Mark Anderson 101 S. Main is happy about this new policy for that will hold contractors accountable for their work. With no further comments the public hearing was closed. Mayor Steele called for a motion and all Council Members voted aye. Bill #2019-072 was presented for final reading. Ledbetter made a motion to pass Bill #2019-072 into law with Perryman seconding and Graham, Perryman, Barker, Orf, Ledbetter and Peterson voting aye on roll call vote.
Mayor Steele recused himself due to conflict of interest for Bills #2019-69, #2019-074 and #2019-075.
Amending the 2019 Budget by Authorizing the Mayor to Allocate $30,000.00 from the Economic Development Committed Fund to the Grant Disbursement Line Item was presented. Barker made a motion to approve Bill #2019-069 on first reading and pass to second with Peterson seconding. City Administrator Jimmy Liles explained the allocation for the façade grant. This fund will be allocated from the economic development committed fund to the grant disbursement line item. Grants will be awarded to businesses that follow the procedures that have been implemented. Mayor Pro Tempore Ledbetter opened the public hearing for comments, no comments were made and the hearing was closed. Mayor Pro Tempore Ledbetter called for a motion and all Council members voted aye. Bill #2019-069 was presented for final reading. Barker made a motion to approve Bill #2019-069 on final reading and pass into law with Perryman seconding and Ledbetter, Peterson, Graham, Perryman, Barker and Orf voting aye on roll call vote.
Amending the 2019 Budget to Purchase Certain Real Estate was presented. Perryman made a motion to approve Bill #2019-074 on first reading and pass to second with Barker seconding. Liles explained the opportunity presented to purchase two (2) lots on Elm Street. The purchase of the lots would be beneficial to the businesses located downtown. This area is lacking much needed parking. The businesses based in the area should have a minimum of 171 parking spaces. Currently there are 43 parking spaces resulting in a parking deficit of 128. Discussion with Hideaway Development has presented the opportunity to purchase lots that would be able to help with the parking issue. The purchase of the two (2) lots would help promote future development in the downtown area. Mayor Pro-Tempore Lebdbetter opened the public hearing for comments, no comments were made and the hearing was closed. Mayor Pro-Tempore Ledbetter called for a motion and all Council members voted aye. Bill #2019-074 was presented for final reading. Peterson made a motion to approve Bill #2019-074 on final reading and pass into law with Graham seconding and Perryman, Barker, Orf, Ledbetter, Peterson and Graham voting aye on roll call vote.
Authorizing and Directing the Mayor to Purchase and Acquire Certain Real Property Located in Downtown Nixa, Missouri was presented. Barker made a motion to approve Bill #2019-075 on first reading and pass to second with Perryman seconding. Liles stated this is a follow up to the previous ordinance regarding the agreement to purchase the real estate on Elm Street for additional parking. Mayor Pro Tempore Ledbetter opened the public hearing for comments, no comments were made and the hearing was closed. Mayor Pro Tempore Ledbetter called for a motion and all Council members voted aye. Bill #2019-075 was presented for final reading. Barker made a motion to approve Bill #2019-075 on final reading and pass into law with Perryman seconding and Barker, Orf, Ledbetter, Peterson, Graham and Perryman voting aye on roll call vote.
Mayor Steele rejoined to the meeting.
Police Chief Joe Campbell stated this was the last group of new policies to be presented for review. There is an upcoming policy for the use of off duty officers at private events. This would allow the officer to receive time and a half which would be $45.00 per hour for their services. The liability would be the responsibility of the property owner that hired the officers for the event. This will help protect the officer if they sustained injuries while conducting off duty services. The Ozark Police Department and the Ozark Sheriff Department have been participating in this program for a while. Campbell explained the MOU’s for area Police Departments including Clever, Ozark and Sparta. The revisions to the MOU’s are required to be able to proceed with the newly appointment of Campbell as Police Chief. The MOU’s outline the roles of responsibility of each party in emergency situations.
Mayor and Council Member Reports:
Liles informed the Council about a blood drive tomorrow July 23 from 9:00 a.m. until 2:45 p.m. at city hall.
Liles wanted to bring recognition to Drew Douglas Public Information Officer’s for his article in MML Review. In addition to MML Douglas notification was received for an award of distinction for the Footloose video Douglas produced.
Campbell indicated the Police Department is in the process of a conversion switch from UCR to National Crime.
The MRAP has been out in the public recently because it has received a new paint job in case Council members are questioned.
Graham stated the Nixa Citizens Police Academy will start in August.
Peterson received calls from citizens regarding fireworks by Century Elementary. He asked if we could restrict the quantity or size of the fireworks discharged.
Graham thanked outgoing Council Member Ledbetter for his service to the Nixa community.
Mayor Steele expressed his gratitude for Ledbetter’s friendship, and the asset to the community he was.
Ledbetter was grateful for the opportunity to serve and be a part of the community.
At 7:51 p.m. Ledbetter made a motion to adjourn with Peterson seconding and all Council members voting aye