December 2018 Minutes

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Regular Meeting of the Council Members of the City of Nixa, Missouri

Nixa City Hall                                                                          December 17th, 2019 7:00 p.m.

The regular monthly meeting of the Nixa City Council was called to order by Mayor Brian Steele.  Attending were Council Members Matt Barker, Justin Orf, Jimmy Ledbetter, Jr., Aron Peterson, Darlene Graham and Scott Perryman.

The pledge of allegiance was given.

Consent Agenda:

Mayor Steele called for a motion on the Consent Agenda. Ledbetter made a motion to accept the Consent Agenda as presented, items a through b, with Peterson seconding and Orf, Ledbetter, Peterson, Graham, Perryman and Barker voting aye on roll call vote.

Visitors:

None

Service Awards:

Mayor Steele recognized Deanna Allen for her five (5) years of service with the Utility Billing Department.  Finance Director Donna Swatzell stated that Allen was responsible for over 10,000 utility accounts, handles all the utility account rate maintenance, oversees five (5) utility billing specialists and four (4) meter readers.  Swatzell is very appreciative of Allen and all her hard work.

Mayor Steele recognized Daniel Collinge for his five (5) years of service with Public Works.  Collinge was not in attendance, but Public Works Director stated Collinge is in the maintenance department and handles all janitorial work for 1111 Kathryn and 1010 Eaglecrest. 

Mayor Steele recognized Jacob Elwood for his five (5) years of service with the Park Department.  Parks and Recreation Director Matt Crouse stated that Elwood started out as a part-time employee and became full-time recreation specialist.  Elwood oversees the soccer program and the kids’ day off program.  Crouse said Elwood is a hard worker and everyone loves his sense of humor.   

Mayor Steele also recognized Donna Swatzell for being the recipient of the Certificate of Achievement for Excellence in Financial Reporting(CAFR).  City Administrator Jimmy Liles explained this was the highest form of recognition in the area of governmental accounting and financial reporting. 

Ordinances:

Bill #2018-0121

Adopting the 2019 Annual Budget was presented. Ledbetter made a motion to approve Bill #2018-121 on first reading and pass to second with Orf seconding. Swatzell addressed Council with information on the proposed 2019 City of Nixa Annual Budget. Swatzell explained she had made a few minor changes per Council’s direction from the last meeting.  Swatzell removed the AMI meters from both the Electric Fund budget and the Water Fund budget.  Swatzell also adjusted the Electric Fund revenue to reflect the current electric rates.  Swatzell plans to do a budget amendment once new electric rates are determined.  Council thanked Swatzell for all her hard work during the budget process. Mayor Steele opened the public hearing for comments, no comments were made, and the hearing was closed.  Mayor Steele called for a vote on the motion and all Council members voted aye.  Bill # 2018-121 was presented for final reading.  Peterson made a motion to approve Bill #2018-121 on final reading and pass into law with Ledbetter seconding and Ledbetter, Peterson, Graham, Perryman, Barker and Orf voting aye on roll call vote.

Bill #2018-122

Approving the Annexation of 21.889 Acres of Land (Known as the Robert and Faye Souter Trust Annexation) Located in Southwest Nixa was presented. Graham made a motion to approve Bill #2018-122 on first reading and pass to second with Perryman seconding. Planning and Development Director Travis Cossey said the department had received a request for annexation for the Robert and Faye Souter Trust for 21.889 acres of land on the west side of Nixa, south of Highway 14.  Cossey reported the utilities are in the area for easy access.  The applicant is wanting to connect onto Nixa’s water service for a single-family home.  A dedication of right-of-way has been taken into account and is reflected on the submitted plat.  Cossey stated the application meets all requirements of the comprehensive plan.  Staff recommends approval of the annexation request.  Cossey also said the Planning and Zoning Commission has reviewed the request and also recommends approval.  Mayor Steele opened the public hearing for comments, no comments were made, and the hearing was closed.  Mayor Steele called for a vote on the motion and all Council members voted aye.  Bill# 2018-122 was presented for final reading.  Ledbetter made a motion to approve Bill #2018-122 on final reading and pass into law with Orf seconding and Peterson, Graham, Perryman, Barker, Orf and Ledbetter voting aye on roll call vote.

Bill #2018-123

Approving the Renewal of a Base Lease Agreement for Real Estate and Existing Facilities with the Bank of New York Mellon Trust Company, N.A. for Refunding Certificates of Participation Series 2013 was presented. Ledbetter made a motion to approve Bill #2018-123 on first reading and pass to second with Peterson seconding. Swatzell explained this is an annual renewal to renew the Terms of the Lease for one (1) year for the lease purchase of the wastewater improvements.  This lease will be up in 2025.  Swatzell reported sufficient monies were budgeted for the fiscal year for payment of the lease agreement. Mayor Steele opened the public hearing for comments, no comments were made, and the hearing was closed.  Mayor Steele called for a vote on the motion and all Council members voted aye.  Bill# 2018-123 was presented for final reading.  Ledbetter made a motion to approve Bill #2018-123 on final reading and pass into law with Barker seconding and Graham, Perryman, Barker, Orf, Ledbetter and Peterson voting aye on roll call vote.

Resolutions:

Resolution #2018-121

Adopting the 2019-2023 Capital Improvement Program was presented. City Administrator Jimmy Liles explained the Home Rule Charter requires the Capital Improvement Program to be adopted by Council each year.  The Capital Improvement Project (CIP) information is available for review at City Hall.  Liles said the program is a five (5) year plan outlining projects planned each year.  Approval of this resolution allows for departments to proceed with the purchase and completion of the projects. The CIP projects were introduced back in September and staff recommends approval of the proposed projects.  Mayor Steele opened the public hearing for comments, no comments were made, and the public hearing was closed.  Mayor Steele called for a motion. Ledbetter made a motion to approve Resolution #2018-121 with Perryman seconding and all Council members voting aye.

Resolution #2018-122

Authorizing the Destruction of City Records was presented. City Clerk Cindy Robbins explained this was an annual resolution mandated by the Secretary of State’s office for record destruction.  Mayor Steele opened the public hearing for comments, no comments were made, and the public hearing was closed.  Mayor Steele called for a motion. Peterson made a motion to approve Resolution #2018-122 with Graham seconding and all Council members voting aye.

Resolution #2018-123

Approving the Statutory Compliance for Voluntary Annexation of 3.001 Acres of Land Located at 814 East North Street in Northeast Nixa known as the David and Ashleigh MacPherson Annexation was presented. Cossey addressed Council with information on the proposed annexation resolution.  Cossey said the property is located just east of Century Elementary.  The MacPhersons are wanting to utilize Nixa utilities for the proposed single-family development.  This request is for annexation and tonight’s resolution identifies conformance of statutory compliance.  Mayor Steele opened the public hearing for comments, no comments were made, and the public hearing was closed.  Mayor Steele called for a motion. Barker made a motion to approve Resolution #2018-123 with Ledbetter seconding and all Council members voting aye. 

Resolution #2018-124

Adopting the Revised City of Nixa Personnel Handbook was presented.  Human Resource Director Amanda Hunsucker explained the revision to the personnel handbook.  Hunsucker stated the city’s policy regarding personal days had been the employee had to use it before the end of the year or lose it.  This policy had been implemented but was not formally stated within the handbook.  This revision addresses that change so the practice reflects the handbook policy.  Mayor Steele opened the public hearing for comments, no comments were made, and the public hearing was closed.  Mayor Steele called for a motion. Perryman made a motion to approve Resolution #2018-124 with Ledbetter seconding the motion and all Council members voted aye. 

Discussion Items:

New Business Items:

Cossey addressed Council with the request to consider reappointment of Bob Blondo to the Planning and Zoning commission.  Blondo’s term expired this year and he asked to be considered to remain on the commission.  Cossey stated Blondo is a very thorough member of the commission and a great addition.  His experience is an asset for the group.  If reappointed, Blondo would begin this third term. Mayor Steele recommended the reappointment.  Ledbetter made a motion to approve the reappointment of Bob Blondo to the Planning and Zoning Commission with Barker seconding the motion and all Council members voting aye. 

Liles explained the next item on the agenda was the need for an appointment to the Public Building Corporation.  Mr. Ron Shawgo is no longer able to serve on the board, leaving a need for a replacement.  Mayor Steele recommended the appointment of Mr. Todd Gardner to the PBC Board of Directors.  Gardner has agreed to serve on the board.  Ledbetter made a motion to approve the nomination and appointment of Todd Gardner to the Public Building Corporation Board of Directors.  Peterson seconded the motion and all Council members voted aye.

Mayor and Council Member Reports:

Congratulations were given to Mayor Steele for receiving the Nixa Area Chamber’s Member of the Year award and to Public Information Officer Drew Douglas for receiving the Chamber’s Ambassador of the Year award.

Adjourn:

At 7:35 p.m., Ledbetter made a motion to adjourn with Peterson seconding and all Council members voting aye.